Career Opportunity
Invoicing Clerk
Blue Heron Environmental is seeking a motivated and detail-oriented Invoicing Clerk to support our administrative and financial operations.
The Invoicing Clerk plays a key role in ensuring the smooth day-to-day operations of the company by providing administrative, clerical, and financial support. This position is responsible for preparing and processing invoices, maintaining accurate records, assisting with project documentation, and supporting internal teams with a range of administrative tasks.
The ideal candidate is detail-oriented, organized, and comfortable working with financial data and multiple systems in a fast-paced, dynamic environment.
Position Filled
accepting resumes for this position.
Your Duties
Invoicing and Financial Administration
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- Prepare, review, and issue client invoices in accordance with contracts and project milestones.
- Track and reconcile billing, expenses, and payments.
- Maintain accurate and organized records of invoices, purchase orders, and receipts.
- Communicate with clients and internal staff to resolve billing discrepancies or inquiries.
Administrative and Office Support – Ad hoc basis
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- Provide general administrative support to management and project teams.
- Assist in maintaining filing systems, records, and databases.
- Support project setup by collecting and entering client and vendor information.
- Prepare correspondence, reports, and other documentation as required.
Data Management and Reporting
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- Update and maintain internal tracking tools and spreadsheets.
- Generate summary reports related to invoicing, expenses, or administrative activities.
- Support audits and month-end processes by providing documentation and data as needed.
Education & Experience Requirements
Education and Experience
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- Post-secondary education in business administration, accounting, or a related field preferred.
- 2+ years of experience in administrative, bookkeeping, or invoicing roles.
- Experience with QuickBooks, or similar accounting software an asset.
- Strong proficiency in Microsoft Office (Excel, Word, Outlook).
Skills and Attributes
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- High attention to detail and accuracy in data entry and document handling.
- Strong organizational and time-management skills.
- Excellent written and verbal communication skills.
- Ability to work independently and as part of a collaborative team.
- Professional, reliable, and adaptable to shifting priorities.
- 2+ years of experience in project coordination, preferably in consulting, environmental services, or engineering.
- Accuracy and attention to detail.
- Strong organizational skills.
- Proactive communication.
- Problem-solving mindset.
- Collaborative team player.
Submit Your Resume
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